Vendor Portals

opentext vendor portal

by Tate Gerhold Jr. Published 1 year ago Updated 10 months ago

What is OpenText vendor invoice management for SAP solutions?

OpenText Vendor Invoice Management for SAP Solutions enables us to handle hundreds of thousands of inbound transactions, regardless of the channel chosen by our suppliers. There is absolutely no way the team could handle processing if the OpenText solution was not in place.

What kind of notifications does OpenText vendor portal send?

Email Notifications OpenText Vendor Portal sends an email notification to your company when a new document (typically, a customer Order) from one of your trading partners is received by the application. It does not send email notifications for Functional Acknowledgement (997) documents.

How do I create contacts in OpenText vendor portal?

You can create the following types of contacts in OpenText Vendor Portal: Private contacts accessible only by you. Shared contacts accessible by all users in your organization. Use the following procedures to work with your contacts: “Viewing Your Contacts” on page 110 “Creating Contacts” on page 111

How does Open Text vendor portal handle multiple values?

When multiple values exist, Open Text Vendor Portal displays all values. For example, if one Order contains items to be shipped to three stores, OpenText Vendor Portal will list the three Store numbers in the Ship To column. Ship Before—Order should be shipped before this date


What is a Supplier Portal and what should it do?

A supplier portal, also known as a vendor portal, is an integrated online platform shared by businesses and their vendors. The supplier portal is used for entering supplier information, submitting documents, displaying status, and communicating.

What is OpenText vim in SAP?

OpenText Vendor Invoice Management (VIM) works with SAP® ERP to streamline accounts payable (AP) operations. VIM optimizes and simplifies the process of receiving, managing and monitoring invoices for AP personnel and vendors.

Is vim a SAP product?

VIM is a product of Opentext and it is highly popular module of SAP.

Is OpenText owned by SAP?

OpenText and SAP have been partners for over 20 years – delivering supporting solutions for over 6000 customers in every vertical. Our strategic partnership allows us to combine our strengths around co-development and cooperation that is characterized by sustained growth, tangible customer value and thought leadership.

How does OpenText work?

OpenText™ Content Server is the core content repository and foundational document management technology for the OpenText Enterprise Content Suite, giving control over documents and business content across the enterprise by securing and storing it throughout its lifecycle.

What is OpenText business center?

OpenText™ Business Center for SAP® Solutions provides the tools necessary to move from a manual, document- centric process to a fully automated, simplified digital process more quickly and effectively.

What is OpenText ADA?

OpenText Archiving and Document Access for SAP Solutions (also known as OpenText ADA for SAP) are Enterprise Content Management solutions designed for companies using SAP applications like SAP ERP, SAP CRM, etc.

What is a DP document in SAP?

Introduction: A document in VIM (DP document) can be created using one of the following ways: OCR: Invoices are scanned and read using OCR. The values from the scanned invoices are filled in the DP document.

What is VIM SAP MM?

SAP Invoice Management by OpenText (VIM) is a comprehensive solution that automates the flow of purchase invoices. It is dedicated to large enterprises and shared service centers in corporate groups where the number of financial documents processed reaches tens of thousands per month.

What is VIM OCR?

OpenText VIM can be used with or without an OCR system for text recognition. With the help of OCR, the data of an invoice is read and made available for further processing in OpenText VIM. Of course, it is also possible to process an invoice via EDI or e-mail with or without a purchase order reference.

What is the Tcode for VIM?

SAP Vim Invoice Transaction Codes#TCODEFunctional Area1MIROMM - Invoice Verification2FB60FI - Financial Accounting3MIGOMM - Inventory Management4ST22Basis - Syntax, Compiler, Runtime38 more rows

What is the latest version of SAP VIM?

In October 2020, OpenText released the newest versions of VIM. For SAP ECC the current version is now 7.6 and for SAP S/4HANA you can upgrade to 20.4. Both versions are scheduled to be supported through 2025 with two additional releases planned each year.

What is the standard payment term for OpenText?

OpenText's standard payment terms are Net 75 and contingent on the timely receipt of invoice and completion, delivery and the acceptance of goods and services, unless contracted otherwise.

What is the email address for ApHelp?

If you have any enquiries, please contact [email protected].

Is OpenText data or assets valuable?

OpenText data or assets are valuable to the company and require appropriate protection. Unauthorized disclosure, misuse and loss could cause severe harm to OpenText and OpenText customers.

Does OpenText have a PO?

OpenText’s No PO No Pay Policy requires that in order to engage in business with OpenText, all suppliers must first obtain a Purchase Order (PO). The Purchase Order number must be referenced on all related paperwork, such as invoices, packing slips or proof of delivery documents.

What is an 855?

Order Confirmations (855), also called Purchase Order Responses or Purchase Order Acknowledgements, are EDI documents that some retailers require trading partners to send in addition to the Functional Acknowledgments (997) automatically sent by OpenText Vendor Portal when an inbound document is received.

How many letters are required for a password?

Passwords must contains at least six letters (upper and/or lower case), numerals (0-9), or other characters available on a standard U.S. keyboard (for example, #, $, and %). Passwords in OpenText Vendor Portal are case-sensitive. Contact your system administrator for password requirements in your organization.

What does the graphic between the two fields mean?

Note: The graphic between the two fields indicates how strong the password is to ensure security. For a stronger password, use a more complex combination of numerals and letters and upper and lower cases.

How long is a password?

8In each of the bottom two fields, type your new password. The password must be at least six characters long and can include letters (upper and/or lower case for case sensitivity), numerals, and other characters (#,$, and so on).

What is the phone number for a production down?

Important: If you should experience a production-down issue, please call: US: 1.877.446.6847 or in Europe, call +44 (0)1483 569388.

Where is the trusted site icon?

6Click Close. The dialog box closes. The Trusted Sites icon now displays at the right side of the status bar at the bottom of the browser page.

Is OpenText valid for subsequent versions?

It is also valid for subsequent software versions as long as no new document version is shipped with the product or is published at

What is an SAP automation solution?

An invoice automation solution that is fully embedded into SAP helps companies optimize end-to-end information processing inside SAP. SAP automation solutions also cover all other document-centric SAP processes, including sales order, quotation, delivery note, order confirmation, remittance advice processing. The best invoice automation solutions for SAP are integrated into the system of record, taking advantage of the high security standards, providing data privacy and end-to-end workflows.

What is OpenText invoice management?

OpenText™ Vendor Invoice Management for SAP® Solutions is an industry leading invoice management and processing solution. An integral part of SAP, Vendor Invoice Management for SAP® Solutions includes pre-configured rules, roles and actions to fully automate invoice receipt and posting. Vendor Invoice Management for SAP® Solutions goes beyond finance to cover order confirmations, delivery notes, sales orders and remittance.

What is the role of pre-configured rules, roles, actions, and industry best practices?

Adhere to pre-configured rules, roles, actions and industry best practices to ensure customers stay compliant at every stage of the process.

Is OpenText Business Center a Fiori application?

Extending our use of OpenText Business Center and its support of SAP Fiori applications was an obvious and natural progression for us, further extending the value of our investment in OpenText. It also paves the way for future innovation around the use of mobile devices, which will further increase efficiency, speeding up processes and further reducing costs.

How much is the reduction in approval cycles?

From a process efficiency standpoint, what we have seen is a 20% reduction in our overall cycle time, a 20% reduction in duplicates, and a 50% reduction in approval cycles.

What is automatic classification?

Automatically classifies and routes exceptions and related documents to the right person for resolution, approval, payment or any further action.

Can OpenText handle processing?

There is absolutely no way the team could handle processing if the OpenText solution was not in place. They would not be able to keep up with the volume of work manually. We need the automatic flow rate to stay where it is because we don’t even have to look at 90 percent of incoming documents. We couldn’t pick up that volume overnight if the system went down, so we are highly dependent on it. It’s now a business-critical process.

Securely build, manage and connect business ecosystems to deliver enterprise services and collaborative processes, irrespective of industry and geography

Digital initiatives that interconnect ecosystems of suppliers, partners, vendors, B2B customers and others to internal systems and services are forecast to generate one-quarter of all global revenue by 2030 – $70 trillion. But many such initiatives aren’t delivering as promised.

Maximize the value of collaborative ecosystems while increasing agility and efficiency

OpenText™ Supplier Portal empowers customers to establish secure business ecosystems across internal and external users as they transition to the new networked economy.

Securely collaborate at a global scale

The cost to secure an ecosystem comprised of thousands of partners and millions of users can erode expected returns or be prohibitive.

Eliminate onboarding and compliance pain

Accelerate trading partner time-to-value and regain thousands of hours spent on inefficient onboarding and monitoring activities. Self-paced, workflow-driven processes combined with comprehensive self-service capabilities minimize cost and delays, and limit staff involvement until knowledge workers are truly needed.

Minimize complexity and increase adoption

Portal adoption is key to sustain collaborative business, as tasks previously performed by internal staff are now performed by ecosystem partners for free. But the number of portals that partners deal with every day is threatening adoption.

Keep all ecosystem participants engaged and productive

B2B customers expect consumer-like experiences and have proven to go elsewhere when expectations aren’t met. Integration and security complexity are leading causes of poor experience and will threaten customer and partner loyalty, e.g., disjointed journeys and low value, high-fiction experiences.

What is supplier self service?

Supplier Self-Service – Portals offer a lens into the buyer’s ERP system. Inquiries that would need to have been conducted via a time-consuming game of phone tag could instead be performed with just a few mouse clicks. For example, a high percentage of the call volume to accounts payable organizations is from collections personnel in the supplier organization attempting to determine when an invoice will be paid. Portals offer the ability for suppliers to perform self-service inquiries online whenever they need to know the status of an expected payment.

What is collaborative process?

Collaborative Processes – Portals provide both supplier and buyer a single, shared view of data. Historically, personnel from buyer and the supplier each viewed data in their own business applications which were hopelessly out of sync. With portals both supplier and buyer share a common view of data such as performance scorecards. The newfound visibility enables the two parties to collaborate on corrective actions to improve overall supply chain performance. Dispute resolution is another process which benefited from the shared view on a portal.

What is change management in supply chain?

Change Management – Supply chains are constantly changing . Buyers open up new distribution centers, manufacturing plants and retail stores, which changes routing guides. As business process re-engineering occurs, new and improved forecasting, purchasing, labeling, shipping and invoicing procedures are introduced. Portals provide an online resource for buyers to communicate changes to contact details, routing guides and business processes to the supplier community. Historically, these changes had to be communicated to each supplier through direct mail, phone conversations or vendor conferences.

What was the role of portals in the Dot Com era?

Portals were one of the innovative new technologies introduced during the dot com era. But unlike marketplaces, exchanges and other failed concepts, portals successfully gained widespread adoption. In fact, portals have been both a disruptive and transformative force in the supply chain.

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